Useful documents for ST3 GP Trainees

Before You Start …

The Deanery Pages have all the essential information and forms to complete.  What follows here hopefully explains the process in clearer detail:

Form R needs to be completed and returned them to the School of General Practice, Wessex Deanery, Southern House, Otterbourne, Winchester SO21 2RU.  Once these forms have been received a National Training Number will be issued.

  • Form R – Please complete, sign and attach a passport photo

For trainees going into a placement in a GP Surgery.  The following Agreement and PAY1 forms should be completed 6 weeks before you go into a general practice placement.

  • Learning Agreement – to be retained by you and your GP trainer.
  • PAY1 – Health Education Wessex (June 2013) – please return this form to the Deanery so that your salary and the trainer’s grant can be set up.  Please only complete this form if you are going into a GP post. (PAY2 – Health Education Wessex (June 2013) – General Practice Trainee Payment Form – PAY2 – Change of GP StR Details / Circumstances.  Please complete this form as soon as there is a change of GP StR details or circumstances so that the Deanery can adjust their records and continue to release payments (eg GP StR salary, GP trainer’s grant) to the training practice.  This form should only be used for a continuation with your existing practice or when you change practice within the same Health Authority (but not for a change from a GP ST2 to a GP ST3 placement).  Any other changes require completion of a PAY1 form.)

National Performers List

All GP trainees must be on the National Performers List at the start of their training. Please follow this link to the Wessex Deanery website for current information about the application process.

Registration with RCGP

  • You are also responsible for registering with the RCGP as an Associate in Training (AiT) and to set up your ePortfolio.

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Dorset GP ST3 Induction Guide

You can download an electronic version of the current ST3 Induction Guide here.  The guide contains useful information about goals of the ST3 year, the Day Release Programme, and what to expect when you start in your practice – ST3 Induction Guide.

Learning Goals ST3

The GP Registrar year is an exciting and challenging time – it represents the transition from hospital medicine into primary care and the final part of training before certification for independent practice.  During the year there are a number of compulsory hurdles which must be cleared in order to achieve satisfactory completion.  However, the registrar year is about much more than this! Here are some suggested goals for the year that you may like to consider.

See the professional and personal goals below.

Professional Goals

To be able to acquire the necessary skills, knowledge and attitudes to practice as a qualified GP.

This is perhaps the most fundamental purpose of the year – to transform GP trainees into independent GPs. This goal will be achieved through a variety of methods including day-to-day experience in practice, working with Out-of-Hours providers, tutorials, group discussions on the Day Release Course and relevant educational activities, e.g. out-patient clinics.

To pass the MRCGP examination.

This goal must be achieved in order to successfully complete the registrar year. The examination will help to identify learning needs and direct study but it should not become all-consuming. To focus solely on the examination would be to the detriment of many other important aspects of the year.

To develop an appreciation of the range and scope of general practice in the UK.

Each trainee will become familiar with their own training practice but there are opportunities to meet with others working in different environments within primary care. The Day Release Course will provide a forum for discussion about the variety of ways in which clinical care is organised and practices are managed. Take opportunities to sit in with different GPs – this may be the only chance you have to do this in your professional career. Why not consider a practice exchange (see below)?

To understand the principles of general practice management.

All GPs, whether partners or sessional GPs, will have some involvement in aspects of practice management and finance. This is often an unfamiliar area for GP trainees and the registrar year provides opportunities to acquire the necessary background knowledge.

To identify potential areas of special interest to develop further in the future.

Take note of the areas of general practice that particularly capture your interest. Maybe you find dermatology fascinating.or maybe you prefer cardiovascular medicine? Are there areas that you had not previously considered such as medicine for the homeless, sports medicine or occupational medicine? Experiences in these different fields may provide the foundation for a future special interest.

Personal Goals

To build a network of support that will remain after the training year finishes.

General practice can be stressful. The support of friends and peers will become increasingly important as you leave the relatively protected environment of the registrar year so make efforts to lay these foundations now. Many study groups formed in the registrar year go on to become the Young GP groups of the future.

To develop increased self-awareness and be able to spot early signs of stress and burnout.

The personality traits that make us good at our jobs can also predispose us to burnout. We all need a healthy self-awareness to recognise trigger factors for stress and to be able to spot the early signs of burnout. Setting up healthy patterns of work and appropriate expectations of ourselves are the keys to a happy career.

To know where to seek help.

Definitely not a case of ‘physician, heal thyself’! Be aware of potential sources of help including family, peers, senior colleagues and independent organisations. Register with a GP and do not be tempted to self-treat.

To recognise the need for work-life balance and find ways of achieving this.

There is more to life than work. Cultivate your outside interests and find a comfortable balance of work and home-life. Knowing what sort of workload you are happy to accept will help when looking for partnership positions or other substantive posts in the future.

To have fun!

Start as you mean to go on.

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Check List for GP Trainees Starting at a GP Practice

Requirement Contact Complete by Comments
Application to the GP National Performers List & DBS paperwork See details on Wessex Deanery site Prior to commencement  Trainees have a maximum of 3 months to complete this process.
Contact the Practice and arrange to visit Practice Manager & Trainer Prior to commencement
Medical Indemnity Cover MDU/MPS and inform Practice Manager Prior to commencement
Driving Licence Inform Practice Manager Prior to commencement
Annual Leave Inform Practice Manager & Trainer Prior to commencement If any specific requests or pre-booked holiday
Study Leave Inform Practice Manager & Trainer Prior to commencement If any specific requests or pre-booked courses
PAY1 Paperwork Practice Manager & Trainer 2-3 months prior to commencement If unsure contact Lisa McChrystal at the Deanery
Employment Contract Practice Manager & Trainer Within one month of starting
Educational Contract Practice Manager & Trainer Within one month of starting

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ST3 Timeline

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ST3: A Trainees Perspective

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Getting ready to Qualify

See this helpful guide from the Wessex LMC:

LMC (Getting ready to qualify) 10.12.14

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